Administrative Business Partner (Technical Leadership Support)

TL;DR

Administrative Business Partner (Technical Leadership Support): Supporting 2-3 technical leaders within the ChatGPT portfolio with an accent on calendar management, internal meetings, travel arrangements, and expense reports. Focus on facilitating effective communication and collaboration within the team and with external partners in a rapidly changing and often ambiguous environment.

Location: Based in San Francisco, CA, with a hybrid work model of 3 days in the office per week. Relocation assistance is offered to new employees.

Salary: $69.72 per hour + Offers Equity

Company

hirify.global is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.

What you will do

• Manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
• Coordinate internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
• Plan and organize comprehensive travel itineraries for leaders.
• Assist in the planning and execution of team offsites, all-hands, and happy hours.
• Work closely with the broader executive operations team, facilitating effective communication and collaboration.
• Process and manage expense reports, ensuring timely submission and adherence to company policies.

Requirements

• 4-6 years of administrative experience.
• Experience working directly with technical teams (Engineering, Product, Design, Data Science, TPM) in a high-growth startup, or similar environment.
• Proven track record of scheduling internal and external meetings and resolving conflicts.
• Experience in managing travel arrangements, including flight / transportation, lodging and entertainment.
• Strong communication and interpersonal skills.
• Extreme fluency in Slack, Google Calendar, Docs, Sheets, Gmail, and other modern productivity technology.

Culture & Benefits

• Mission-driven, kind, and thoughtful leadership team.
• Work environment that fosters collaboration, open communication, and authenticity.
• Committed to providing reasonable accommodations to applicants with disabilities.
• Equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.