Talent & Administrative Specialist (HR Recruitment)

TL;DR

Talent & Administrative Specialist (HR Recruitment): Manage HR administration, office operations, and recruitment activities for a new engineering center in Warsaw with an accent on supporting employee lifecycle, office management, and recruitment processes. Focus on coordinating onboarding/offboarding, payroll support, vendor management, and candidate sourcing in a hybrid work environment.

Location: Hybrid – 3 days per week onsite in Warsaw, Poland

Salary: $2,500 per month

Company

hirify.global is a recruitment and consulting company with over 20 years of experience in HR and IT services, working with clients in Poland and abroad to provide project-based and permanent job opportunities.

What you will do

• Maintain employee records, support onboarding/offboarding, and assist with payroll preparation
• Manage day-to-day office operations, supplies, vendors, and facilities
• Coordinate team events, meetings, and provide administrative support to executives
• Support full recruitment lifecycle including sourcing, screening, interviewing, and candidate communication
• Collaborate with recruitment agencies and maintain recruitment systems and pipelines

Requirements

• Location: Must be based in or near Warsaw, Poland with hybrid work onsite 3 days/week
• 2–4 years experience in HR administration and office management
• At least 1 year of hands-on recruitment experience
• Strong organizational and communication skills, experience with global teams is a plus
• Tech-savvy with tools like Google Workspace, Slack, Zoom, Monday.com, LinkedIn
• High discretion, professionalism, and attention to detail

Nice to have

• Experience in fast-paced or startup environments

Culture & Benefits

• Employment contract (UoP) with monthly compensation up to $2,500
• Opportunity to grow within a global fintech and technology environment
• Exposure to high-impact projects and cutting-edge technology
• Collaborative, open, and ambitious team culture
• Hybrid working model with 3 days per week onsite in Warsaw city center