Executive Assistant & Operations Lead (AI)

TL;DR

Senior Executive Assistant & Operations Lead (AI): Managing daily operations and enabling operational excellence across the company's entities in Ireland, Spain, and Portugal with an accent on financial, HR, legal, and compliance process ownership. Focus on coordinating multi-jurisdictional workflows, preparing executive materials, and acting as the operational backbone for the CEO and CSO in a fast-moving AI startup.

Location: Flexible work setup, based in Dublin, Ireland, with occasional travel to Madrid or Lisbon. Operates across Ireland, Spain, and Portugal.

Company

hirify.global is a fast-growing startup on a mission to empower enterprises with fully managed AI agent lifecycles, building the next generation of enterprise-AI solutions.

What you will do

• Manage executive calendars, meeting coordination, travel arrangements, and cross-functional scheduling.
• Own and improve processes and tools related to invoicing, bookkeeping, payments, expenses, and cash flow tracking.
• Liaise with external partners across accounting, legal, HR, payroll, and compliance for smooth day-to-day operations.
• Prepare executive briefings, materials, and documentation for internal and external stakeholders.
• Support HR operations, including recruiting, onboarding, contract administration, and compliance across jurisdictions.
• Coordinate operational workflows and lead administrative organization across Ireland, Spain, and Portugal.

Requirements

• 5 - 8 years of proven Executive Assistant or Operations experience in high-growth technology environments.
• Multifunctional capability across finance, HR, legal, compliance, and general administration.
• Strong ability to structure operations, introduce improvements, and maintain a high bar for accuracy.
• Excellent written and verbal communication in English.
• Proficiency with productivity tools (Google Suite, project management tools) and HR/Finance software (e.g., Personio, Xero).

Nice to have

• International operations experience, including working across multiple European countries or managing multi-jurisdictional administration.

Culture & Benefits

• Competitive base salary and access to equity.
• Private health insurance.
• Flexible work setup with occasional travel to Madrid or Lisbon.
• 22 days of paid time off plus national holidays.
• Culture valuing autonomy, speed, innovation, impact, quality, and growth.
• Lean, focused, and execution-driven squads.

Hiring process

• Intro Call (30 minutes with HR team).
• Practical Exercise & 1st Role Interview (task based on a real operational challenge).
• Cultural & Values Interviews (2 fit discussions with senior leadership).
• Offer.