Executive Assistant

Location: Costa Rica; occasional travel to the United States is required. Working hours may need to adjust to support executives in different time zones, primarily the US.

Company

Databricks provides a unified Data and AI Platform used by organizations worldwide to build and scale data, AI, analytics, and agent applications.

What you will do

• Manage and optimize complex calendars across multiple time zones for executive leaders.
• Plan and coordinate executive travel, team offsites, high-visibility meetings, and events.
• Act as the primary point of contact for meeting and event requests.
• Prepare briefing materials, agendas, and follow-up documentation for executive meetings.
• Maintain accurate records and ensure timely follow-up on meetings, events, and requests.
• Handle confidential information and build relationships with executive assistants, business partners, and stakeholders.

Requirements

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Advanced calendar management skills with required Gmail and Google Calendar expertise.
• Exceptional organization, prioritization, time management, judgment, and independent decision-making skills.
• C1 English proficiency required, with strong communication and relationship management skills.
• Experience coordinating large-scale meetings, events, travel logistics, budgets, and vendors.
• Ability to adjust working hours for executives in different time zones and travel occasionally to the United States.

Nice to have

• B1/B2 US visitor visa.

Culture & Benefits

• Strategic partnership with senior leaders and collaboration across functions.
• Comprehensive benefits and perks tailored to the employee's region.
• Inclusive workplace committed to equal employment opportunity and diversity.