Executive Assistant (Technology)

TL;DR

Executive Assistant (Technology): Supporting the executive leadership team by managing complex calendars, orchestrating high-impact meetings, and serving as a liaison with stakeholders. Focus on optimizing multi-time zone schedules, planning executive travel, and maintaining confidentiality.

Location: Costa Rica

Company

Databricks is the data and AI company, providing a platform relied upon by over 10,000 organizations worldwide.

What you will do

• Manage and optimize complex, multi-time zone calendars.
• Plan and execute executive travel and high-visibility events.
• Act as the primary contact for meeting and event requests.
• Maintain accurate records of meetings and events.
• Prepare briefing materials for executive meetings.
• Support other executive staff as needed.

Requirements

• 5+ years of executive administrative experience.
• Advanced calendar management skills (Gmail and Google Calendar).
• Strong relationship management and communication skills (C1 English proficiency).
• Experience in planning large-scale meetings and travel logistics.
• High level of discretion in handling sensitive information.
• Willingness to adjust working hours for US executives.