Chief of Staff & Operations (Fintech)

Location: Berlin, Germany; onsite with regular presence expected at the Neukölln and Mitte offices. Hybrid arrangements with regular Berlin office days are possible only in exceptional cases.

Company

hirify.global is building autonomous finance software that consolidates financial information, records transactions, prepares reports, and helps growing companies manage their business operations.

What you will do

• Own company-wide project execution, including owners, next steps, deadlines, status reporting, escalation, and closure.
• Triage leadership inboxes and follow-ups across customers, investors, partners, and providers.
• Run finance operations, including monthly-close inputs, invoices, expenses, cards, payroll inputs, cash reporting, VAT, and filing deadlines.
• Build and maintain the internal knowledge and workflow system, using AI agents and the company’s own product to automate recurring work.
• Own legal, administrative, people, investor, and board operations, including contracts, signatures, onboarding, hiring coordination, data rooms, KPI packs, and meeting logistics.
• Handle urgent operational matters during travel and fundraising phases, close loops, and improve processes after incidents.

Requirements

• Five or more years of experience in roles combining operating responsibility with structure, such as startup operations, finance operations, consulting followed by an operating role, or a founder’s office in a scaling company.
• End-to-end ownership of an operations or finance operations function in a startup or scaling company, with processes that continue working without constant personal involvement.
• German administration and accounting experience, including invoices, monthly-close inputs, payroll inputs, VAT, filings, and work with a tax advisor.
• Company-wide project management covering owners, deadlines, status, escalation, and delivery.
• Experience building, documenting, and maintaining workflows and automations with modern tools and AI agents.
• Experience working with external counsel, notaries, banks, providers, contracts, and signatures.
• Clear, short written communication in fluent German and English.
• Comfort with numbers, contracts, tools, urgent operational work, and responsibilities outside a defined specialty.

Nice to have

• Founder’s office or chief-of-staff experience.
• Investor reporting and data-room experience.
• People operations and onboarding experience.
• User-side experience with accounting or ERP software.

Culture & Benefits

• Full-time senior founding role reporting to the CEO, with freedom to decide the company’s most important operational priorities week by week.
• Close collaboration with sales, engineering, marketing, external advisors, and providers.
• Use of AI tools and hirify.global’s own product to automate work while retaining responsibility for outcomes.
• Regular office presence in Berlin is expected; exceptional hybrid arrangements may be possible.
• Availability during travel and fundraising phases is part of the role.

Hiring process

• Submit a short written example describing a function run end to end and recurring work made to disappear, including the previous state, what was built, and what still runs without you.