PMO Coordinator (Smartsheet)

Location: Den Bosch, the Netherlands; hybrid working with 3 days in the office and 2 days at home. Working remotely from other countries is not possible. Candidates must already have the legal right to work in the Netherlands; work or residence permits will not be provided.

Company

hirify.global creates branded products including socks, underwear, swimwear and fanwear in partnership with global brands such as PUMA, Levi’s, Formula 1 and Manchester City.

What you will do

• Attend program-level meetings, steering committees and portfolio board meetings; record minutes, decisions, owners and deadlines.
• Follow up on actions and decisions until closure, coordinating with project owners and senior stakeholders.
• Prepare biweekly steering committee decks and portfolio board and management-team decks with current updates, risks and decisions required.
• Maintain Smartsheet portfolio data, including status, milestones, risks, actions, decisions, project requests, project numbers and closed projects.
• Keep program documentation, files, PMO templates, reporting and routines organized and consistent.
• Identify risks, missed deadlines, dependencies and missing information early, and support colleagues with project templates and Smartsheet.

Requirements

• HBO-level working and thinking, for example in business administration or project management.
• At least 4 years of experience in PMO, program coordination or a senior management assistant role, ideally in a commercial or operational company.
• Experience taking minutes at steering committee or board level and following up on decisions with senior stakeholders.
• Advanced PowerPoint and Excel skills, with strong familiarity with Outlook and Teams.
• Fast, accurate and detail-oriented, with the ability to identify missing information proactively.
• Ability to understand business needs for program updates and turn rough input into a clear overview.
• Excellent English communication skills required.
• Confidence in following up with people at every level in a friendly but persistent way.
• Strong preference for structure and coordination, with a commitment to PMO coordination as a profession rather than as a step toward project management.

Nice to have

• Experience with Smartsheet.
• Dutch language skills.

Culture & Benefits

• Choose between 40 holidays based on a 38-hour salary basis or a 40-hour salary with 28 holidays; the choice can be changed every six months.
• Annual bonus scheme, introduction days, e-learning and personal-development training.
• Holiday allowance of 8%, employee insurance, pension scheme and home-working allowance.
• Flexible working hours, modern workspace, provided low-cost lunch, daily fruit and commuting options including a lease bike, NS Business Card or €0.25 per kilometre for car travel over 10 km.
• International environment with colleagues from more than 50 nationalities, wellbeing activities, an in-house gym and community initiatives.
• Employee discounts on PUMA, Levi’s, Fuelforfans and BMW Lifestyle websites, plus regular company events.

Hiring process

• Apply through the vacancy application process and show relevant experience and capabilities.
• Applications are reviewed by people; automated systems and AI tools are not used to make hiring decisions, although AI-supported functions may assist with isolated organizational steps such as interview scheduling.
• Recruitment agencies are not appreciated for this vacancy.