Editorial Administrator, Clinical Medicine Transcript

Location: Remote within the United States; applicants must be authorized to work for any employer in the United States.

Salary: $40,000–$76,500 annually; base pay may vary by knowledge, skills, experience, and location.

Company

hirify.global develops learning platforms and educational content for students and educators from kindergarten through graduate school.

What you will do

• Coordinate schedules, milestones, dependencies, risks, documentation, and handoffs across clinical publishing projects from acquisition through production.
• Manage author and contributor records, onboarding, agreements, honoraria, deliverables, revisions, and compliance documentation.
• Maintain publishing records, metadata, workflows, and system accuracy; collect figures, tables, videos, supplementary materials, and ancillary content before production.
• Coordinate strategic initiatives, pilots, digital product development, platform modernization, and AI-centered workflows, including process documentation and stakeholder training.
• Maintain publishing plan trackers, dashboards, documentation repositories, usage reports, sales analyses, and leadership status reporting.

Requirements

• Bachelor’s degree.
• 3+ years of professional experience in publishing operations, editorial project management, academic publishing, medical publishing, or related fields.
• Proficiency with Microsoft 365, including Word, Excel, and PowerPoint, plus project management platforms and collaboration tools.
• Strong organizational and project management skills, including the ability to manage concurrent projects, competing deadlines, and shifting priorities.
• Exceptional attention to detail and commitment to data accuracy and completeness.
• Excellent written and verbal communication skills, with the ability to synthesize complex information for diverse stakeholders.
• Self-directed problem-solving, comfort with ambiguity, and initiative in making operational improvements without explicit direction.
• Experience building and maintaining tracking systems, dashboards, or reporting infrastructure.

Nice to have

• Experience in medical, scientific, educational, or professional publishing.
• Experience working directly with authors, contributors, and editorial boards.
• Exposure to digital product development, AI initiatives, or educational technology.
• Knowledge of manuscript management systems such as ScholarOne or eJournalPress and publishing workflows.
• Familiarity with permissions and licensing workflows in publishing.
• Experience with Tableau, Power BI, or similar data analysis and visualization tools.

Culture & Benefits

• Remote work within the United States.
• Work focused on educational content and learning platforms used by students and educators.
• Medical and/or other benefits may be provided depending on the position offered.
• hirify.global uses an automated employment decision tool; candidates may select “Opt-Out” to request an alternative screening process.