Senior Collateral Administration Specialist - Trade Management (Financial Services)

Location: Kraków, Poland. Hybrid model: 3 days per week in the office and 2 days for a parent of a child up to 4 years old.

Company

hirify.global is a global financial services firm providing investor services, capital partnerships, specialist expertise, technology solutions, and client management.

What you will do

• Perform and oversee daily collateral administration activities according to procedures, controls, and client requirements.
• Monitor operational queues, communications, and outstanding collateral items; investigate discrepancies and coordinate resolutions.
• Ensure quality, completeness, and timeliness standards while supporting daily prioritization and handovers between global teams.
• Review selected work, provide guidance and backup support, and assist the Supervisor with workload coordination, controls, and issue management.
• Identify, document, and escalate operational errors, control gaps, and potential risk exposures; prepare and review operational and management reports.
• Participate in client onboarding, testing, process migrations, and change initiatives while improving operational efficiency, controls, service quality, and process documentation.

Requirements

• Bachelor’s degree or equivalent relevant professional experience.
• At least 1 to 2 years of experience in collateral operations, custody, securities processing, trade operations, or another relevant financial-services function.
• Understanding of custody, securities servicing, trade management, or collateral administration processes.
• Strong analytical, investigation, problem-solving, written communication, and verbal communication skills in English.
• Ability to identify operational risks and escalate potential exposure appropriately.
• Strong organizational skills, attention to detail, and ability to manage competing priorities and meet deadlines under pressure.
• Ability to work independently and within a global team.
• Proactive and self-motivated approach to operational issues and process improvements.

Nice to have

• Previous experience in collateral administration or collateral operations.
• Understanding of collateral movements, margin requirements, settlement, or exception management.
• Experience with reconciliations, operational queues, control reports, or outstanding-item monitoring.
• Experience communicating directly with clients or counterparties.
• Participation in client onboarding, operational testing, system implementation, or process migration.
• Experience providing operational guidance or backup support to other team members.

Culture & Benefits

• Paid standard vacation allowance plus one Culture Celebration Day and one Community Service Day.
• Private medical care and life insurance.
• Employee Assistance Program with confidential counselling for employees and their families.
• Professional training and qualification support.
• Wellbeing Program, Online Social Fund benefit platform, and social, sport, and integration events.
• Collaborative culture focused on knowledge sharing, mentoring, diverse experiences, and long-term professional development.