Scholarship Coordinator

Location: Dili, Timor-Leste; fixed-term local engagement staff.

Company

hirify.global delivers the Australia Awards Timor-Leste program, including scholarships, short courses, alumni support, and related development activities.

What you will do

• Lead delivery of the Australia Awards Scholarships program and relevant short courses, including workplans, budgets, selection, placement, pre-departure briefings, mobilisation, and scholar support.
• Coordinate with the Australian Embassy, Australia Awards Global Support Unit, Canberra-based stakeholders, tertiary institutions, training providers, alumni, suppliers, and other partners.
• Monitor scholar progress, including new arrivals, ongoing and final-year students, and at-risk awardees.
• Advance gender equity, disability and social inclusion across scholarship and short-course activities while ensuring safeguarding, privacy, procurement, information management, and other policy compliance.
• Support data management, monitoring and evaluation, surveys, questionnaires, monthly and annual reports, selection reports, and other program deliverables.
• Supervise the Senior Program Officer and two interns, participate in senior management meetings, and represent the program at stakeholder events and forums.

Requirements

• Tertiary qualification in a relevant field or equivalent work expertise and experience.
• Demonstrated experience supporting program operations and activity implementation for Timor-Leste development programs, preferably in education, training, or scholarships.
• Experience building productive relationships with international donor agencies, tertiary or training institutions, and/or government stakeholders.
• Ability to develop and implement workplans and manage activity budgets.
• Strong administration, communication, facilitation, time management, analytical, problem-solving, and risk management skills.
• Experience delivering information sessions, pre-departure briefings, workshops, and other events.
• Experience implementing monitoring, evaluation and learning activities and producing or contributing to program reports.
• Experience supervising locally engaged staff in Timor-Leste, including coaching, development, and capacity building.
• Understanding of gender equity, disability and social inclusion issues, with commitment to addressing barriers to equitable access; ability to work independently, prioritise tasks, show initiative, adapt in a busy program, and work effectively across all program levels.
• Well-developed oral and written English and Tetun language skills, with the ability to communicate professionally in both languages.
• Understanding and familiarity with the Australia Awards Scholarship program and/or the Timor-Leste Australia Alumni Association.

Nice to have

• Prior experience working on Australian Government-funded programs.

Culture & Benefits

• Fixed-term local engagement staff arrangement.
• Collaborative work with the AATL team, Australian Embassy, Australian tertiary institutions, alumni, suppliers, and other stakeholders.
• Regular performance reviews, including informal reviews every six months and formal reviews every 12 months.
• Equal employment opportunities are provided without discrimination based on protected characteristics.

Hiring process

• The role reports to the AATL Team Leader and includes regular individual and team meetings.
• Performance is reviewed informally every six months and formally every 12 months.