Office Coordinator

Location: New York City, USA. Hybrid role with at least four days per week in the office; core office days are Tuesday, Wednesday, and Thursday.

Company

hirify.global is a global streaming service, production company, and film distributor focused on creating, curating, acquiring, and championing visionary cinema.

What you will do

• Run the New York office day to day, keeping supplies, kitchens, bathrooms, meeting rooms, mail, packages, and facilities operations organized.
• Manage vendors, contractors, landlord, and property management relationships, resolving service issues and sourcing office equipment and supplies.
• Complete post-renovation projects, including conference room AV setup, curtain installation, and mailroom build-out.
• Coordinate new-hire office access, desk setup, Wi-Fi, welcome tours, and scheduled visitor hosting.
• Plan social events and maintain office communications, access information, and operational guides.
• Provide ad-hoc administrative support to senior executives in New York.

Requirements

• Experience in office management, workplace experience, hospitality, or coordination, ideally supporting a similarly sized team.
• Experience independently managing vendors, contractors, building relationships, budgets, and office spending.
• Strong organizational, prioritization, communication, judgment, and follow-through skills.
• Hands-on, detail-oriented, collaborative, open-minded, and comfortable creating a welcoming office experience.
• Familiarity with Slack, Google Workspace, and basic expense or procurement tracking tools such as Ramp.
• Ability to work in the New York office at least four days per week.

Nice to have

• Experience opening, moving, or reconfiguring an office space.
• Experience supporting senior executives with administration and organization.

Culture & Benefits

• Work with a global team across offices including London, New York, Istanbul, Paris, Berlin, and Mexico.
• Help create an inclusive workplace where people from different backgrounds contribute ideas and perspectives.
• Lead social and seasonal events that bring the New York office together.