Recruiting Coordinator

Location: Tokyo, Japan; onsite role in the Tokyo office

Company

Notion builds a collaborative AI workspace where individuals and teams manage knowledge, projects, meetings, and AI tools.

What you will do

• Coordinate and schedule a high volume of interviews across multiple time zones for Go-To-Market teams.
• Arrange remote interviews and onsite interview panels, ensuring logistics, materials, and feedback loops are clear and timely.
• Serve as a consistent point of contact for candidates, answering questions and resolving scheduling issues.
• Partner with Recruiters and Hiring Managers to improve hiring processes and candidate experience.
• Troubleshoot day-of changes and scheduling conflicts with a calm, solutions-oriented approach.
• Gradually take on light sourcing, talent branding, process improvement, and other recruiting operations responsibilities.

Requirements

• 1–2 years of experience in recruiting coordination or interview scheduling, ideally in a high-volume environment.
• Strong organizational, prioritization, communication, and attention-to-detail skills.
• Ability to remain calm in fast-moving environments, navigate ambiguity, and take ownership of mistakes.
• Fluency in Japanese and business-level English proficiency are required.
• Curiosity about AI tools and willingness to use them to improve work quality and efficiency.

Nice to have

• Experience supporting technical and non-technical roles, including remote and in-person interview scheduling.
• Experience with Ashby, Workday, Slack, and Notion.
• Experience in a high-growth or startup environment.

Culture & Benefits

• Work with a People Team focused on helping employees do meaningful work and building a thoughtful hiring experience.
• Join a culture centered on craft, durable products, human collaboration, curiosity, and practical use of AI.
• Build foundational experience with opportunities to grow into recruiting, operations, or other people-focused roles.