Executive Assistant II

Location: College Station, Texas, United States; full-time, on-site staff position.

Salary: $70,000–$75,000 annually ($5,833.34 monthly minimum).

Company

Texas A&M University’s Mays Business School is a higher education organization serving more than 6,400 undergraduate and graduate students across business disciplines.

What you will do

• Provide principal administrative and executive support to the Senior Associate Dean and Associate Dean for Research and Scholarship.
• Manage executive calendars, prioritize meetings, resolve scheduling conflicts, and coordinate with faculty, researchers, students, and external stakeholders.
• Prepare meeting materials, track action items and deadlines, interpret university policies, and resolve complex administrative issues.
• Coordinate travel, expense reports, high-level meetings, seminars, awards, faculty engagements, catering, itineraries, and technology setup.
• Manage office supplies, inventory, records retention, purchasing through AggieBuy, and event center requests and calendars.
• Supervise Dean’s Office student workers, assist visitors, support newsletter information collection, and provide office services as needed.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least four years of office administration experience.
• Ability to manage confidential information, prioritize competing objectives, exercise discretion, and work independently.
• Strong planning, organization, interpersonal, communication, multitasking, and collaboration skills.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Proficiency with Texas A&M systems, including payment card management and travel systems.

Nice to have

• Executive-level administrative support experience in higher education, academic, nonprofit, government, or similarly complex environments.
• Experience managing complex calendars, meetings, events, travel, expense reports, Emburse, AggieBuy, or comparable enterprise systems.

Culture & Benefits

• Medical, prescription, dental, vision, life, disability, and flexible spending benefits, with university contributions toward health and basic life premiums.
• 12–15 paid holidays, monthly sick leave, and paid vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs, wellness resources, LinkedIn Learning, professional development support, educational release time, and tuition assistance.
• Employment is contingent on credential verification and completion of a criminal history check; all positions are security-sensitive.