Administration Officer

Location: Karamoja, Uganda; field-based role supporting the Namalu Field Office and other locations in Karamoja

Contract: Short-term, 3 months

Company

hirify.global is a global nonprofit organization that delivers direct cash transfers to people living in poverty.

What you will do

• Manage field-office stores, including receiving, inspecting, storing, issuing, and tracking supplies and recipient phones.
• Maintain serial-number-level inventory records, stock counts, monthly certificates, transfer documentation, and discrepancy reports.
• Register, allocate, verify, maintain, transfer, and dispose of organizational assets according to policy.
• Coordinate office administration, facility maintenance, local service providers, staff travel, accommodation, events, onboarding, and filing.
• Safeguard and reconcile the Namalu Field Office petty cash float, document purchases, and submit replenishment requests.
• Support audits and escalate losses, suspected tampering, fraud concerns, and control weaknesses on the day they are identified.

Requirements

• Bachelor’s degree in Business Administration, Procurement and Supply Chain Management, Accounting, Logistics, or a related field.
• At least two years of relevant experience in administration, stores, inventory, logistics, finance, or operations.
• Experience maintaining inventory or asset records and reconciling physical stock against recorded balances.
• Working knowledge of IT tools, including MS Word, Excel, and Google Workspace.
• Strong organization, attention to detail, communication, integrity, accountability, confidentiality, and self-direction.
• Excellent written and spoken English is required, along with the ability to work in a field office with limited on-site supervision.

Nice to have

• Experience managing high-volume stock, recipient phones, or other electronic equipment.
• Experience working in a field office with limited support functions.
• Familiarity with inventory or asset management software.
• Experience supporting internal or external audits.

Culture & Benefits

• Candid, analytical, and non-hierarchical working culture.
• High ownership and opportunities for professional growth.
• Equal opportunity and reasonable accommodation support.
• Safeguarding-focused work environment with reference, background, and sanctions screening where applicable.

Hiring process

• Applications are processed on a rolling basis.
• Pre-hire screening may include misconduct checks with previous employers, reference checks, criminal background checks, and sanctions screening.