6 дней назад
Executive Assistant (AI)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant (AI): Supporting the CEO Office with administrative coordination, travel arrangements, invoices, meeting documentation, and stakeholder communication with an accent on Microsoft 365 and AI-enabled tools. Focus on organizing confidential information, streamlining administrative processes, and coordinating practical operations for senior leadership.
Location: Espoo, Finland
Company
is a global provider of sustainable packaging solutions focused on recyclable, reusable, and compostable packaging.
What you will do
- Provide administrative and operational support to the CEO Office, including invoice handling, expense claims, filing, archiving, and practical coordination.
- Coordinate travel arrangements and logistics for senior leaders and visitors.
- Support meeting arrangements, calendar updates, correspondence, meeting materials, and documentation.
- Coordinate professionally with internal and external stakeholders and provide backup support to other Executive Assistants.
- Use Microsoft 365 and AI-enabled tools to organize information, prepare drafts, improve documentation, and streamline processes.
- Identify opportunities to simplify routines and improve efficiency within the CEO Office.
Requirements
- Relevant education in business administration, office management, or a related field, or equivalent practical experience.
- Previous experience as an Executive Assistant, coordinator, or in a similar support role.
- Excellent organizational skills, attention to detail, and the ability to manage multiple priorities.
- Strong working knowledge of Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
- Ability to handle confidential information with professionalism and discretion.
- Strong written and spoken English skills and an approved security clearance are required.
Nice to have
- Curiosity about using AI-enabled tools such as Microsoft Copilot to improve productivity.
- A proactive, practical, service-minded approach and strong stakeholder skills.
Culture & Benefits
- Work in a global, publicly listed company with an international reach and a sustainability-focused purpose.
- Visible role within the CEO Office with exposure to senior leadership and business operations.
- Collaborative and supportive work environment with opportunities to learn and develop.
- Meaningful work supporting the effective operation of a global organization.
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