Solutions Bid Management Administrator (Energy)

Location: Bucharest, Romania; hybrid remote/office

Company

hirify.global develops energy technologies and services focused on reliable, sustainable power generation, decarbonization, modernization, and digitalization.

What you will do

• Maintain and update proposal templates, consortium contract documents, and other proposal documentation with appropriate change tracking.
• Coordinate with bid teams, functional representatives, document owners, and international stakeholders.
• Administer and support proposal tools, including coordination, testing, and activity tracking for systems such as Fabasoft and SERIM.
• Perform quality checks and integrate standard offer documents into complete proposal packages.
• Support non-conformance management, lessons learned, CAPA, and QIS activities.
• Identify and implement improvements to proposal quality, standardization, and process efficiency.

Requirements

• Bachelor’s or Master’s degree in Business Administration, Finance, Accounting, Business Informatics, Industrial Engineering, or a related field.
• Relevant experience as a business assistant, documentation administrator, Quality Management administrator, or in a comparable project or proposal team role.
• Strong interest in developing administrative, organizational, and interpersonal skills.
• Comfort working in an open-plan office and hybrid teams.
• Willingness to work additional hours during the final stages of offer preparation.
• English is required; an additional foreign language is an advantage.

Nice to have

• International experience and cross-cultural awareness.
• An additional foreign language besides English.

Culture & Benefits

• Work in an international organization with employees across more than 90 countries.
• Meal tickets and a private pension contribution.
• Training opportunities and access to Bookster.
• Medical subscription and wellbeing initiatives.
• Inclusive workplace with a focus on diversity, decarbonization, and energy transformation.