Administrative and Finance Specialist

Location: Ulan Bator, Mongolia; 12-month assignment with a 3-month probation period. Mongolian nationality is required.

Company

hirify.global is a specialized agency of the United Nations working in food and nutrition security, agriculture, natural resources management, and climate action.

What you will do

• Coordinate administrative processes, contractual arrangements, procurement documentation, tender evaluations, travel requests, and project logistics.
• Support workshops, trainings, meetings, visibility activities, and communication initiatives.
• Maintain correspondence, digital files, archives, TEAMS folders, project assets, inventory records, and custodianship documentation.
• Monitor project budget expenditure, cash availability, delivery estimates, budget updates, and service contract financial documentation.
• Prepare expenditure statements, financial reports, audit documentation, and financial records for project-related purchases.
• Provide procedural guidance to the project team and field offices and support day-to-day project operations.

Requirements

• Bachelor’s degree in management, business administration, accounting, or a related field; professional certification is accepted, and a master’s degree is an advantage.
• At least 5 years of experience in management, business administration, accounting, or a related field.
• Working knowledge at level C of English and Mongolian is required.
• Mongolian nationality is required.
• Experience managing administration, finances, and procurement for large projects, with strong planning, organization, accuracy, and attention to detail.
• Proficiency in Microsoft Office applications and the ability to process complex data and analyze information.

Nice to have

• Experience working within the United Nations system.
• In-depth knowledge of programme and project management.
• Master’s degree or relevant professional certification.

Culture & Benefits

• Work within a multinational hirify.global project team supporting climate action in Mongolia’s land use and agriculture sectors.
• hirify.global promotes diversity across gender, nationality, background, culture, and disability.
• All selected candidates undergo reference and background checks, medical certification, accreditation, and security clearance procedures.
• The appointment is subject to applicable residency or visa requirements.

Hiring process

• Submit a completed online profile, employment and education records, language skills, and a motivation letter through the hirify.global recruitment portal.
• Applications may include performance assessments and verification of employment, education, character, and other relevant records.
• Only complete applications submitted before the closing date will be considered.