Workplace & Facilities Coordinator

Location: Santiago, Chile; on-site five days per week

Company

hirify.global develops AI-powered experience orchestration technology that connects people, systems, data, and AI for more than 8,000 organizations worldwide.

What you will do

• Lead daily front desk and workplace operations for employees, visitors, and customers.
• Coordinate building services, facilities vendors, maintenance requests, contracts, quotes, invoices, and operational records.
• Support hospitality and events, including catering, meeting logistics, room readiness, audio-visual needs, and office communications.
• Manage office inventory, café and pantry services, workplace technology support, and employee hardware logistics.
• Coordinate physical security, access badges, visitor procedures, life-safety activities, drills, and office moves.
• Support sustainability, environmental data tracking, employee health and safety, and workplace projects across LATAM.

Requirements

• At least 2 years of experience in corporate facilities, workplace operations, office administration, hospitality, business operations, or a related field.
• Working knowledge of workplace operations, vendor coordination, building services, hospitality, maintenance requests, and workplace technology.
• Knowledge of applicable Chilean workplace and occupational health and safety requirements.
• Experience with workplace or facilities projects, scheduling, vendor coordination, budget tracking, reporting, documentation, and follow-up.
• Proficiency in Microsoft Excel, Word, and PowerPoint, plus strong planning, communication, hospitality, judgment, and organizational skills.
• Ability to work on-site five days per week at the Santiago office and collaborate with partners across functions and time zones.

Nice to have

• Degree or professional qualification in business administration, industrial engineering, occupational risk prevention, construction, or a related field.
• Experience with facilities vendors, building management, caterers, corporate hospitality, employee events, or large meetings.
• Familiarity with physical security, life safety, EHS, sustainability, environmental data, workplace technology, or facilities ticketing systems.
• Experience supporting cross-functional or regional workplace initiatives in a multinational organization.

Culture & Benefits

• Work with AI-powered technology used by more than 8,000 organizations worldwide.
• Flexible-first culture within a global organization of nearly 7,000 employees.
• Mentorship, learning programs, leadership development, and education support.
• Paid volunteer time, August Free Fridays, well-being resources, and regionally tailored programs.

Hiring process

• Application review by Talent Acquisition and the hiring team.
• Zoom interview followed by meetings with the hiring manager and interview team.
• Most processes include no more than five interviews before final steps.