Operations and HR Assistant

Location: Cloche d'Or, Luxembourg City. In-office.

Salary: €35,000–€50,000 per year. CDI, 40 hours per week.

Company

EasyBiz is a 20-person, multinational technology company in Luxembourg that simplifies incorporation and accounting for founders and entrepreneurs.

What you will do

• Run office operations across the Cloche d'Or and LCI sites, including supplies, contractors, maintenance, repairs, internet, and merchandise.
• Manage the payment pipeline by entering invoices, maintaining the payment calendar, performing partial reconciliations, and monitoring recurring payments.
• Support hiring by posting vacancies, screening CVs, conducting initial calls, and handing qualified candidates to hiring managers.
• Coordinate onboarding and offboarding, including platform access, equipment, paperwork, account closures, and subscription cancellations.
• Maintain employee administration, including payroll inputs, salary payments, vacation and sick-leave tracking, absences, assessments, and training plans.
• Organize team events, maintain operational records in Notion or Sheets, support employee wellbeing, and automate repetitive processes.

Requirements

• 2–3+ years of experience as an operational assistant and in HR.
• Strong organization, attention to detail, resourcefulness, direct communication, and genuine care for colleagues.
• English at C1+ level and French required; Russian is useful because the team uses all three languages.
• Ability to quickly learn Notion, bank-client systems, and internal platforms independently.
• Availability to work in-office in Luxembourg City.

Culture & Benefits

• Varied operational work across office management, hiring, HR administration, vendor coordination, and team events.
• Role growth based on demonstrated strengths in recruiting, vendor negotiation, systems, or internal operations.
• 26 vacation days.
• Six-month probation period.
• Start as soon as possible.