Administrative Assistant (Automotive)

Location: Osijek, Croatia

Company

TrustMotion, part of hirify.global, provides software platforms, products, and services for system, security, and safety in software-defined vehicles.

What you will do

• Provide administrative support for daily office operations and site management.
• Create, monitor, and follow up on purchase orders and procurement activities.
• Process supplier invoices, coordinate approvals, and submit accounting documentation.
• Organize business travel, accommodation, transportation, visa support, and expense reporting.
• Coordinate meetings, workshops, customer and management visits, events, and visitor support.
• Manage office supplies, facilities, shipments, deliveries, customs documentation, and process improvement initiatives.

Requirements

• Previous experience in administrative assistance, office coordination, or a similar role is preferred.
• Fluent Croatian and English, both written and spoken.
• Good practical knowledge of Microsoft Office applications.
• Ability to manage multiple priorities, work independently, and collaborate with local and global teams.
• Good problem-solving skills and attention to detail.
• Valid visa and work permit to work in Croatia required at the application stage.

Culture & Benefits

• Full-time position with long-term stability and opportunities for growth.
• Online and offline learning opportunities for technical and soft-skill development.
• Free coffee and informal opportunities to connect with colleagues.
• Social events including Christmas parties, family days, and internal events.

Hiring process

• Submit an online application with a CV and motivation letter in English.
• Complete a short phone or video call with the technical team if selected.
• Speak with HR after successfully completing the initial stage.