INOVASI 3 - Operations Officer West Java

Location: Cirebon, West Java, Indonesia, with travel to other INOVASI areas as necessary. Open to Indonesian nationals and permanent residents authorized to live and work in Indonesia.

Company

hirify.global is a global development and consulting firm implementing the INOVASI education program on behalf of DFAT.

What you will do

• Coordinate logistics, budgets, invitations, travel, accommodation, transport, catering, and other arrangements for provincial activities and events.
• Maintain coordination with provincial government and non-government partners and support meetings with program stakeholders.
• Manage procurement activities, including market research, supplier selection, bid analysis, purchase orders, invoices, and delivery documentation.
• Maintain administrative records, asset registers, correspondence, activity budgets, expense documentation, and SharePoint files.
• Manage day-to-day office operations, facilities, supplies, equipment, visitors, drivers, office helpers, and provincial travel.
• Act as the provincial Safety and Security Focal Point and support compliance with occupational health, safety, security, and safeguarding requirements.

Requirements

• At least 4 years of experience in program assistance and operations, including events, travel, procurement, and activity support.
• Experience with office management systems, procedures, records, and archives.
• Experience working with donor-funded programs, government officials, and stakeholders.
• Proficiency in Microsoft Word, Excel, PowerPoint, and web browsers, with the ability to use technology effectively.
• Strong attention to detail, accuracy, multitasking, interpersonal, and cross-cultural communication skills.
• Fluent Bahasa Indonesia is required; English proficiency is an advantage.

Culture & Benefits

• Full-time national position with a 12-month duration and possibility of extension.
• Work supports Indonesia’s education reforms and foundational learning outcomes.
• Commitment to equity, diversity, inclusion, safeguarding, and reasonable workplace adjustments.
• Successful candidates are subject to background checks and safeguarding-focused due diligence.
• Zero tolerance for bribery, corruption, harassment, exploitation, and child abuse.