Workplace Coordinator

Location: Tallinn Office, Estonia; onsite work

Company

hirify.global builds technology for delivery services, connecting neighborhoods, restaurants, businesses, couriers, and customers across more than 500 cities in 30 countries.

What you will do

• Manage workplace experience and operations for the Tallinn office, ensuring functionality, comfort, safety, sustainability, and efficient use of resources.
• Act as the primary contact for landlords, vendors, and local stakeholders; manage vendor relationships, contracts, KPIs, and service delivery.
• Lead workplace programs covering food and beverages, lockers, mail services, reception, space planning, workplace technology, and accessibility.
• Coordinate office projects, expansions, construction activities, moves, new-hire seating, and physical workplace improvements.
• Plan and execute onsite team events and support company-wide events, including room setup, cleaning, workplace activation, and building protocols.
• Collaborate with Real Estate, Facilities, IT, Safety, Security, and Sustainability teams to implement global policies and initiatives.

Requirements

• Experience in Office, Workplace, or Facilities Management within a global, fast-paced, high-growth organization.
• Proven vendor management experience and strong customer focus.
• Excellent written and verbal communication skills in English.
• Ability to work autonomously, solve problems proactively, build relationships, and manage stakeholders.
• Willingness to complete First Aider and Fire Warden training and provide assistance during emergencies.
• Comfortable collaborating with digital tools such as GSuite, Slack, and Zoom.

Nice to have

• Event management experience.

Culture & Benefits

• Fast-paced workplace with opportunities to take ownership and solve operational challenges.
• Work alongside local and global stakeholders across workplace, technology, safety, security, and sustainability functions.
• Inclusive environment focused on empowering people from diverse backgrounds and perspectives.
• Monthly compensation is determined based on skills, experience, qualifications, work location, and market conditions.