Office Administrator (Aerospace)

Location: Munich, Germany; on-site

Company

hirify.global develops communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms.

What you will do

• Provide administrative support to departments, managers, and business leaders.
• Coordinate calendars, meetings, conference rooms, travel arrangements, and departmental schedules.
• Manage daily office operations, including supplies, mail, shipping and receiving, visitors, and facility-related logistics.
• Prepare correspondence, reports, presentations, meeting materials, and other business documents.
• Maintain records, files, procedures, templates, and operational documentation.
• Support onboarding logistics, purchasing, expense reporting, departmental projects, and administrative process improvements.

Requirements

• Bachelor's degree in business administration, communications, office administration, or a related field with 2–5 years of relevant experience, or a master's degree with 0–3 years of relevant experience.
• Knowledge of office operations, administrative support, business communication, and records management.
• Experience with scheduling, meeting coordination, document preparation, Microsoft Office, and standard productivity tools.
• Strong organizational, communication, relationship-building, and attention-to-detail skills.
• Ability to maintain confidentiality and improve administrative processes.
• Effective written and verbal German communication is required.

Nice to have

• Experience in the aerospace telecommunications industry.
• Startup experience.
• Ability to work independently and collaboratively.

Culture & Benefits

• Hands-on, interactive, and autonomous work environment.
• Cross-functional collaboration with employees, managers, vendors, and business stakeholders.
• Opportunity to support space and airborne communication technology operations.