Submission Officer

Location: Canberra, Australian Capital Territory; on-site at the Belconnen office 5 days per week. Permanent part-time, 4 hours per day, with flexible scheduling.

Company

hirify.global is an ASX-listed advisory and IT solutions company supporting government, defence, industry, and small and medium-sized enterprises across Australia and international markets.

What you will do

• Manage panel submissions from receipt of an opportunity through proposal submission and, where required, contract management.
• Review member documentation for accuracy, compliance, completeness, and adherence to documented procedures.
• Prepare and lodge proposals, reports, and other submission materials.
• Liaise with member companies to answer queries and coordinate concurrent deliverables.
• Analyse and escalate potential risks while maintaining physical and digital records.
• Work with the Submission Manager, Operations Manager, technical managers, and the SME Gateway team.

Requirements

• Must be based in Canberra and work on site 5 days per week.
• Australian citizenship is a non-negotiable requirement.
• AGSVA Baseline Clearance is required, or the willingness and ability to obtain one.
• At least three years of processing or equivalent office experience.
• Strong time management, prioritisation, attention to detail, verbal communication, and written communication skills.
• Confidence using Microsoft Office, willingness to learn eProcurement tools, and ability to work independently with member companies.

Culture & Benefits

• Collaborative and supportive environment within the SME Gateway office.
• Flexible scheduling within the on-site part-time arrangement, with occasional work outside normal hours to meet submission deadlines.
• Career growth through succession planning, internal promotions, mentoring, certifications, and study assistance.
• Employee wellbeing platform, Employee Assistance Program, and support for family and caring responsibilities.
• Paid parental leave and employee referral incentives.

Hiring process

• Submit a complete application online through the hirify.global careers page.
• The recruitment process may also be used to create a talent pool for similar opportunities arising over the following 12 months.