Virtual Assistant (Administrative & Operations Support)

Location: Remote from Colombia, Argentina, Mexico, Brazil, or Costa Rica. Working hours follow U.S. client business hours, with flexibility based on client needs.

Company

hirify.global is recruiting for a client seeking administrative and operational support for daily business activities.

What you will do

• Manage calendars, meetings, scheduling, inboxes, professional emails, and business documents.
• Prepare meeting notes, reports, summaries, and follow-up items.
• Maintain CRM records, spreadsheets, customer information, and organized files in Google Drive, Dropbox, or SharePoint.
• Research competitors, vendors, and market trends, and support ad hoc administrative tasks.
• Coordinate with clients and vendors, route inquiries, and follow up on outstanding tasks.
• Support invoicing, expense tracking, light bookkeeping, and project trackers in Asana, Trello, Notion, or Monday.com.

Requirements

• 1–2 years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support professional.
• Proficiency with Google Workspace and Microsoft Office.
• Strong organizational and time management skills.
• Ability to work independently in a remote environment during U.S. client business hours.
• Reliable internet connection and a professional home office setup.

Nice to have

• Experience with HubSpot, Salesforce, or Zoho CRM.
• Familiarity with QuickBooks or Xero.
• Experience supporting founders, startups, remote teams, multiple clients, or executives.

Culture & Benefits

• Fully remote work arrangement.
• Flexible schedule based on client needs within U.S. business hours.
• Success is measured by accurate and timely task completion, CRM data quality, responsiveness, follow-through, and stakeholder satisfaction.

Hiring process

• Application review.
• Three- to five-minute Spark Hire introduction video, followed by a practical inbox, calendar, or research assessment.
• Client interview, offer, and onboarding.