Office Manager (Travel Coordination)

Location: Vilnius, Lithuania. The Office team works onsite five days a week, while the benefits description states a hybrid model with three days per week in the office.

Salary: Starting from €2,600 per month, based on experience.

Company

Flo is a digital health company developing an AI-powered, privacy-first, clinically backed women’s health and fitness app.

What you will do

• Support day-to-day operations of the Vilnius office and provide backup for the dedicated Office Manager.
• Coordinate vendors, suppliers, office logistics, and workplace needs.
• Organize selected social activities, employee gifts, anniversary initiatives, and internal gift shop operations.
• Manage end-to-end international business travel, including flights, accommodation, visas, and ground transportation.
• Ensure travel arrangements comply with company policies and budgets, resolve last-minute changes, and support employees with travel issues.
• Maintain travel vendor relationships and support logistics for company events, offsites, and team gatherings.

Requirements

• 3+ years of experience in office management, workplace operations, travel coordination, or administrative operations.
• Experience coordinating international business travel and managing external vendors or service providers.
• Strong organizational, time-management, communication, and stakeholder-management skills.
• High attention to detail and the ability to handle complex logistics and multiple requests simultaneously.
• Proficiency with Google Workspace, Slack, and spreadsheets.
• Ability to work onsite in the Vilnius office; the posting also describes a hybrid arrangement with three office days per week.

Nice to have

• Experience in a technology or international company.
• Experience with corporate travel tools such as TravelPerk, Navan, or Concur.
• Previous experience supporting office operations or workplace management.

Culture & Benefits

• Mission-led, product-driven environment focused on ownership, craft, and purposeful delivery.
• Paid holiday, sick leave, and female health leave.
• Enhanced parental leave and pay for maternity, paternity, same-sex, and adoptive parents.
• Professional growth opportunities and learning support.
• Performance incentive scheme, health, pension, and wellbeing benefits.
• Five-week fully paid sabbatical after the five-year Floversary and Flo Premium for friends and family.