Clinical Project Specialist (Clinical Research)

Location: Hybrid in Zagreb, Croatia, with 2 or 3 days per week in the Zagreb office

Company

hirify.global provides consulting and operational solutions across regulatory sciences, clinical research, quality and compliance, pharmacovigilance, medical information, and R&D technology for biotech, medical device, and pharmaceutical organizations.

What you will do

• Provide administrative project management support for clinical trial execution.
• Prepare, format, review, reconcile, collect, distribute, and track study documents in line with organizational processes.
• Support day-to-day study operations and maintain compliance with SOPs, ICH/GCP guidelines, and regulatory requirements.
• Develop and distribute site binders and track study-specific information, site activity, metrics, supplies, and services.
• Coordinate meetings, prepare and distribute meeting minutes, and support study material development.
• Identify and escalate issues, collaborate with study team members and study managers, and contribute to process improvement and quality initiatives.

Requirements

• 2+ years of experience in a pharmaceutical or clinical research environment preferred.
• At least 1 year of Clinical Project Specialist experience preferred.
• Bachelor’s degree preferred; comparable training and experience may be considered.
• Excellent verbal and written communication, interpersonal, presentation, and information summarization skills.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint, plus experience with email and calendar applications.
• Ability to prioritize tasks, plan proactively, work with minimal supervision, and build positive relationships with colleagues and management.

Nice to have

• Experience with electronic data capture systems, CTMS, IVRS, and eTMF.

Culture & Benefits

• Hybrid working model that combines remote work with in-person collaboration.
• Inclusive workplace focused on diversity, equity, and inclusion.
• Environment that encourages innovation, collaboration, entrepreneurship, and authentic self-expression.
• Applications are personally reviewed by the recruitment team, with an outcome communicated to every applicant.

Hiring process

• Applications are reviewed personally by a member of the recruitment team rather than screened by AI tools.
• Applicants receive an outcome on their application, regardless of the final decision.