Administration Officer

Location: Tan Binh Lab, Tan Binh Industrial Zone, Ho Chi Minh City, Vietnam

Company

hirify.global is a global testing, inspection and certification company with a nationwide network of offices and laboratories in Vietnam.

What you will do

• Serve as the first point of contact for clients, visitors, suppliers and employees by phone, email and in person.
• Manage incoming and outgoing mail, courier services and sample logistics, including tracking and documentation.
• Maintain documents, records, archives, stores and company asset traceability.
• Coordinate facility and vendor services such as security, cleaning, maintenance, utilities and office supplies.
• Support purchasing, invoices, expenses, petty cash, cash collection, meetings, events and customer visits.
• Prepare administrative reports and provide cross-functional support to Finance, Human Resources and Operations.

Requirements

• College or university graduate.
• At least 2 years of experience in administration, reception, office support, facilities coordination or a related role.
• Working proficiency in English for daily business communication.
• Good command of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
• Strong communication, customer service, organizational and record-keeping skills.
• Ability to manage multiple priorities in an onsite laboratory environment.

Culture & Benefits

• Global working environment with international collaboration and career mobility opportunities.
• 18 days of annual leave and 1 day of sick leave per month, up to 12 days per year.
• 13th-month salary and year-end performance bonus.
• Structured learning and development programs.
• Health and well-being programs, employee engagement activities and other employee benefits.
• Inclusive workplace focused on diversity, equal opportunity and sustainability.