Practice Assistant 3

Location: Tampa, Florida, United States; onsite at the Tampa office

Company

hirify.global is a large labor and employment law firm representing management in employment-related legal matters across offices in the United States, Europe, Canada, and Mexico.

What you will do

• Prepare correspondence, memoranda, complex legal documents, revisions, redlines, and e-filing packages.
• Process incoming and outgoing mail, faxes, attachments, exhibits, and specialized delivery services.
• Maintain attorney calendars, paper and electronic files, chronological records, and administrative files.
• Prepare time entries, expense reimbursement requests, billing letters, and client billing coordination.
• Support new matter setup, phone screening, visitor reception, meeting scheduling, conference room arrangements, travel itineraries, and expense reports.
• Provide backup administrative support, mentor new office staff, and assist with piloting new software when needed.

Requirements

• 4+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents, and legal processes.
• Typing speed of at least 70 words per minute.
• Strong proficiency with MS Office, document management, time entry, e-filing, and database software.
• Excellent written and verbal communication, grammar, spelling, punctuation, and proofreading skills.
• Superior organization, time management, independent work, teamwork, and regular predictable attendance.

Culture & Benefits

• Full-time staff position in a team-oriented legal environment.
• Paid time off, paid sick leave, paid holidays, and paid parental leave.
• 401(k) matching, profit sharing, health and life insurance, dental and vision coverage.
• Health Savings Account and Flexible Spending Accounts.
• Tuition reimbursement and an Employee Assistance Program.