Bids/Collegiate Licensing Coordinator

Location: Memphis, Tennessee headquarters; hybrid schedule with office attendance Monday through Thursday and work from home on Friday. Work hours are 8 am–5 pm CST.

Company

hirify.global, a Varsity Brands company, provides apparel, educational camps, clinics, competitions, and yearbook services across cheer, dance, band, and spirit programs.

What you will do

• Coordinate bid processes from information gathering and product/pricing development through submission, approval, follow-up, and contract documentation.
• Partner with regional sales managers, sales representatives, legal teams, and colleges or universities to meet customer needs and compliance requirements.
• Oversee collegiate licensing contracts, annual renewals, royalty reporting, and approvals for university trademarks, watermarks, and logos.
• Review uniform design mockups and ensure products comply with collegiate branding policies and state regulations.
• Maintain approved-vendor-list status, bid records, company-system updates, and tracking of pending submissions.
• Research lost business and identify opportunities for renewals, re-bids, and re-engagement.

Requirements

• At least 3 years of experience in an administrative role, such as contracts, legal, or purchasing.
• Excellent verbal and written communication skills.
• Strong time management, organizational skills, attention to detail, and ability to meet deadlines with minimal supervision.
• Ability to manage multiple tasks and projects, collaborate across departments, and adapt to changing circumstances.
• Experience with Salesforce, an order management system, AS400, JDEdwards, and Microsoft Office is preferred.
• Ability to work in the Memphis headquarters Monday through Thursday and follow 8 am–5 pm CST hours.

Culture & Benefits

• Safety, integrity, respect, transparency, service, passion, and innovation are emphasized.
• Health care benefits, HSA employer contributions, and FSA opportunities are available for eligible roles.
• Benefits include a wellbeing program, 401(k) with company matching, company-paid life and disability coverage, paid time off, and paid holidays.
• Additional offerings include an ownership program, employee resource groups, financial coaching, credit union access, volunteer opportunities, and employee discounts.
• Regular sitting, standing, bending, lifting, kneeling, and walking are required.