Extension Grant and Fiscal Coordinator

Company

hirify.global Extension provides research-based education and information to strengthen the social, economic, and environmental well-being of Montana communities.

What you will do

• Advise Extension faculty and staff on identifying, securing, and managing grants, contracts, and gifts.
• Coordinate proposal meetings, documentation, templates, application requirements, and end-to-end submissions with the Office of Research Development.
• Collaborate with the Office of Sponsored Programs on grant and contract management, grant indices, fund distribution, and sub-awards.
• Manage budgets, analyze financial trends, and prepare monthly, quarterly, and annual fiscal reports.
• Use CatBooks, Banner, Chrome River, and other accounting software to process expenses, interpret reports, and correct errors.
• Coordinate fiscal audits, maintain documentation, interpret applicable policies, and clarify responsibilities for principal investigators.

Requirements

• Bachelor’s degree or progressively responsible experience in business administration, finance, accounting, or a related field, or an equivalent combination of education and experience.
• Experience with budgeting and accounting principles, including budget reconciliation, implementation, and financial reporting.
• Ability to organize competing workloads, manage deadlines, handle complex situations, and work with minimal supervision.
• Experience with Microsoft Word, Excel, Outlook, PowerPoint, databases, email, and detailed record-keeping systems.
• Strong business writing, formatting, proofreading, communication, interpersonal, decision-making, and initiative skills.
• This position is not eligible for visa sponsorship.

Nice to have

• Master’s degree in a relevant field.
• Experience with Banner, CatBooks, and Chrome River.
• Experience interpreting institutional, local, state, and federal regulations and policies.
• Experience researching grant sources, applying for grants, or reconciling externally funded grants.

Culture & Benefits

• Full-time professional appointment with a fiscal-year contract.
• Benefits-eligible position.
• Collaboration with Extension faculty, administrative staff, research offices, leadership, and funding agencies.
• Work connected to hirify.global Extension’s land-grant mission and community programs.

Hiring process

• Applications will begin screening on August 12, 2026.
• Applications remain open until an adequate applicant pool has been established.
• Required application documents are a resume and cover letter.