Administrative Assistant

Location: hirify.global Vancouver Campus, Vancouver, BC, Canada; onsite role

Salary: $4,449.00–$4,676.00 CAD monthly

Company

hirify.global is a university focused on research, innovation, learning, and inclusive academic excellence.

What you will do

• Coordinate facilities requests, maintenance, repairs, building services, laboratory and workstation decommissioning, and contractor activities.
• Manage purchasing of supplies and services, reconcile hirify.global Visa transactions, resolve vendor discrepancies, and maintain inventory and asset records.
• Coordinate faculty recruitment visits, including candidate schedules, travel, accommodation, meetings, seminars, presentations, catering, and related documentation.
• Administer departmental access, keys, room and equipment bookings, records, mail, photocopying, teaching materials, and departmental events.
• Serve as a primary contact for faculty, staff, students, visitors, vendors, contractors, and university service units.
• Supervise, train, and provide day-to-day direction to a Work Learn student.

Requirements

• High school graduation, one year of post-secondary education, and four years of related experience, or an equivalent combination.
• Ability to work independently, coordinate multiple processes, manage competing priorities, and exercise sound judgment.
• Ability to maintain accurate financial, purchasing, asset, inventory, access, and administrative records.
• Ability to handle confidential and sensitive information with tact and discretion.
• Ability to communicate effectively with academic, administrative, operational, and external stakeholders.
• Commitment to equity, diversity, inclusion, and respect for diverse perspectives.

Nice to have

• Two-year post-secondary diploma.
• Four years of related administrative experience in a complex academic or institutional environment.

Culture & Benefits

• Full-time staff position covered by CUPE 2950.
• Ongoing employment.
• Work within established university and departmental policies and procedures with support from the Manager, Head Office & Facilities.
• Inclusive workplace commitment focused on employment equity, diversity, and fairness.