Administrative Associate IV, Buffalo Nations

Location: The position includes occasional evening or weekend work and periodic in-state and out-of-state travel to support events, workshops, and field research.

Salary: $25.04 per hour, commensurate with experience, education, and qualifications.

Company

Montana State University supports educational, research, and community-engaged programming through the Buffalo Nations Food Systems Initiative.

What you will do

• Provide administrative and operational support, including calendar management, correspondence, and reception.
• Coordinate budgets, procurement, financial reconciliation, travel, and reimbursement processes.
• Organize programs, hosted events, workshops, and field research logistics.
• Arrange travel, lodging, and honoraria for speakers and Indigenous knowledge keepers.
• Maintain web and social media platforms and support grant reporting and program assessment.

Requirements

• Bachelor’s degree or an equivalent combination of relevant education and experience.
• Progressively responsible administrative experience in customer service, office operations, or program coordination.
• Advanced proficiency in Microsoft Word and Excel, including preparation and formatting of professional documents, reports, and communications.
• Ability to manage multiple priorities, maintain organizational systems, collaborate effectively, and work independently.
• Cultural responsiveness, strong communication skills, attention to detail, discretion, and professionalism with sensitive information.
• This position is not eligible for visa sponsorship.

Nice to have

• Experience working with Tribal Nations, Indigenous communities, or Indigenous knowledge keepers.
• Experience with university or grant-funded fiscal systems, procurement, travel reimbursement, and budget reconciliation.
• Experience coordinating events, meetings, or field logistics.
• Experience supporting grant administration, reporting, or program assessment.
• Familiarity with website and social media platform management.

Culture & Benefits

• Work in a collaborative, mission-driven environment centered on Indigenous food systems and knowledge.
• Partner with faculty, students, Indigenous knowledge keepers, and community members.
• Benefits eligible position with a 0.75 FTE appointment.
• Occasional evening or weekend work may be required for events, workshops, and field research.

Hiring process

• Application screening begins August 7, 2026.
• Applications remain open until an adequate applicant pool is established.
• Required documents are a resume and cover letter.