Administrative Associate IV (Accounting)

Location: hirify.global campus; regular in-person attendance required. Occasional in-state travel, evening or weekend work, and extended hours during seasonal peak periods may be required.

Salary: $25.04 per hour, commensurate with experience, education, and qualifications.

Company

hirify.global’s Plant Sciences department supports the Montana Seed Potato Certification Program, the Montana Potato Improvement Association, and the MSU Potato Laboratory.

What you will do

• Maintain financial records and process invoices, payments, deposits, procurement card transactions, expense reports, and payroll corrections.
• Reconcile Sage Accounting and MSU Banner records and allocate expenditures across certification, laboratory, tissue culture, inspection, and research activities.
• Monitor budgets, grants, and project balances; prepare financial reports, budget materials, and documentation for board and grower meetings.
• Coordinate seasonal grower billing, service charges, registration reports, certification databases, and related communications.
• Maintain financial, personnel, grower, and program records while supporting recruiting, onboarding, payroll tracking, and personnel actions.
• Coordinate board and grower meetings, workshops, travel arrangements, event logistics, and customer service for growers, vendors, board members, and university personnel.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, Office Administration, or a related field.
• Experience processing financial transactions, reconciling accounts, and maintaining accurate records in accounting or enterprise financial systems.
• Experience using Microsoft Office, especially Excel, Word, and Outlook, for reporting, data management, and records maintenance.
• Professional office administration experience, including confidential records management and coordination of multiple priorities.
• Effective written and verbal communication and professional customer service skills.
• New visa sponsorship is not available.

Nice to have

• Experience with Sage Accounting, Banner Finance, Chrome River, or university or governmental financial systems.
• Experience with budgeting, financial reporting, grant accounting, or project financial management.
• Experience with payroll, personnel transactions, recruiting, or human resources support.
• Experience coordinating meetings, travel, and events in higher education, nonprofit, or agricultural organizations.

Culture & Benefits

• Classified, fiscal-year appointment with 1.0 FTE and benefits eligibility.
• Collaborative work with university personnel, growers, board members, vendors, and Extension staff.
• Work requires confidentiality, independent judgment, attention to detail, and responsiveness to seasonal workload changes.
• Standard office environment with occasional movement between office and meeting locations and lifting or transporting materials weighing up to 25 pounds.

Hiring process

• Submit a resume and cover letter.
• Application screening begins September 4, 2026, and continues until an adequate applicant pool is established.