EARC Administrative Associate III

Location: Eastern Agricultural Research Center, Sidney, Montana, United States

Salary: $20.00 per hour, commensurate with experience, education, and qualifications.

Company

hirify.global’s Eastern Agricultural Research Center conducts agricultural research benefiting farmers, ranchers, and communities across eastern Montana and beyond.

What you will do

• Manage daily front-office operations, including phones, visitors, calendars, correspondence, and administrative support.
• Process and monitor invoices, purchases, deposits, travel reimbursements, and university account transactions.
• Support personnel and payroll administration, including hiring paperwork, employee records, timesheets, and monthly payroll processes.
• Coordinate meetings, the Annual Field Day, advisory board meetings, and other center events.
• Maintain office records, manuals, reports, supplies, and research-related materials, including weather information and annual reports.
• Communicate with university offices, research centers, Extension offices, vendors, agricultural producers, employees, students, and the public.

Requirements

• At least two years of experience in administrative support, office management, bookkeeping, or a similar field.
• Experience using Microsoft Office applications for word processing, spreadsheets, email, and related office work.
• Experience handling financial records, invoices, budgets, bookkeeping, accounting, or other financial transactions.
• Ability to organize and prioritize multiple responsibilities, meet deadlines, adapt to changing priorities, and maintain a professional attitude.
• Strong attention to detail and accuracy when managing financial, personnel, and other records.
• Ability to maintain confidentiality and communicate effectively with employees, students, and the public in person and by phone.

Nice to have

• Two years of post-secondary education.
• Experience with bookkeeping, accounting, purchasing, payroll, or financial recordkeeping.
• Experience in a university, government, agricultural, or other public-sector setting.
• Experience coordinating meetings, events, or community activities.
• Experience with purchasing, financial transaction, or personnel policies and procedures.

Culture & Benefits

• Full-time classified hourly appointment with benefits eligibility.
• Paid vacation and sick leave, paid holidays, retirement benefits, and health, dental, vision, and other insurance options.
• Training provided on university accounting systems, policies, procedures, and job-specific responsibilities.
• Professional and courteous collaboration with university employees, research staff, agricultural producers, vendors, and the public.

Hiring process

• Submit a resume and cover letter.
• Application screening begins September 8, 2026, and continues until an adequate applicant pool is established.
• This position is not eligible for visa sponsorship.