CARC Administrative Associate III

Location: Moccasin, Montana, United States; onsite at the Central Agricultural Research Center.

Salary: $17.820–$22.275 per hour, commensurate with experience, education, and qualifications.

Company

hirify.global’s Central Agricultural Research Center conducts agricultural and microbiological field, greenhouse, and laboratory research and works with farmers, government personnel, and university extension services.

What you will do

• Manage daily front-office operations and serve as the primary phone and public contact for the research center.
• Provide administrative support to the superintendent, faculty, and staff while maintaining effective working relationships across university departments and research centers.
• Prepare invoices, payment authorizations, deposits, travel expense vouchers, and other university financial forms.
• Monitor purchasing card transactions, reconcile university and grant funds, and track account balances.
• Prepare personnel and payroll paperwork, reconcile timecards, and monitor the monthly payroll process.
• Coordinate meetings, field days, advisory board events, office supplies, documents, and equipment inventory.

Requirements

• Two years of post-secondary education plus three years of progressively responsible administrative support experience, or a part-time equivalent.
• Working knowledge of accounting and budgeting principles, including managing, monitoring, and reconciling financial records.
• Ability to organize and prioritize multiple assignments, meet deadlines, and adapt to changing priorities.
• Experience with word processing, spreadsheets, databases, email, and internet programs.
• Excellent verbal and written communication skills; ability to work independently and collaboratively.
• This position is not eligible for new visa sponsorship.

Nice to have

• Experience with financial databases and Chrome River expense management.
• Experience with state or higher-education purchasing procedures and SmartBuyMSU.

Culture & Benefits

• Classified hourly appointment at 0.525 FTE for the fiscal year.
• Benefits eligible.
• Work involves communication with employees, students, the public, and agricultural research stakeholders.
• Confidentiality, professionalism, courteous communication, and effective working relationships are expected.

Hiring process

• Submit a resume and cover letter.
• Application screening begins September 7, 2026, and continues until an adequate applicant pool is established.