Office Specialist (Administration)

Location: Los Angeles, CA, United States

Company

hirify.global operates a museum focused on automotive history, design, exhibitions, events, and car culture.

What you will do

• Answer and route incoming calls and respond to general online inquiries.
• Welcome museum office guests and coordinate arrival notifications.
• Handle incoming and outgoing mail, packages, deliveries, and courier requests.
• Track and order office supplies, maintain office and storage organization, and coordinate catering, gifts, and packages.
• Process executive staff credit card reports and provide administrative support to the Executive Team.
• Coordinate cross-departmental communication regarding visitors, deliveries, repairs, office updates, and daily workplace needs.

Requirements

• High school diploma or GED required.
• At least one year of administrative or receptionist experience preferred.
• Excellent verbal and written communication skills with a professional, welcoming presence.
• Basic proficiency in Microsoft Office and comfort using phones, computers, printers, copiers, and other standard office equipment.
• Strong organization, reliability, attention to detail, discretion, and confidentiality regarding internal operations and executive communications.

Culture & Benefits

• Collaborative and supportive workplace culture.
• Values include accountability, curiosity, kindness, creativity, and integrity.
• Competitive pay and benefits.
• Professional development opportunities and room to grow.