Coordinator for One-Time Acquisitions (Library Procurement)

Location: Knoxville, Tennessee, USA; on-site

Company

The University of Tennessee, Knoxville, is a research-focused land-grant university supporting teaching, learning, research, and statewide service.

What you will do

• Oversee one-time acquisitions of print, electronic, streaming video, datasets, films, scores, and other library collection materials.
• Source vendors, prepare purchase requisitions, place orders, verify fulfillment, and resolve purchasing, shipping, quality, and cost issues.
• Manage collection acquisition information, fund assignments, invoices, credit card reconciliation, budgeting, and policy compliance.
• Analyze licensing requirements and university policies, including rights-holder research and digital media purchases for classroom use.
• Develop and update workflows and procedures while coordinating with collection strategy, assessment, cataloging, and digital media teams.
• Train Resource Acquisitions Specialist staff and provide work direction when the supervisor is unavailable.

Requirements

• High school diploma or GED with four years of procurement experience, or a bachelor’s degree with two years of procurement experience.
• Experience working with vendors, publishers, and acquisition methods.
• Knowledge of fund accounting, licensing, procurement practices, and the ability to learn specialized library software.
• Strong communication, customer service, organization, time management, judgment, decision-making, and problem-solving skills.
• Must be legally authorized to work full-time in the United States without requiring current or future employment-based visa sponsorship.

Nice to have

• Bachelor’s degree and experience acquiring materials in libraries.
• Supervisory, work-direction, training, or staff-development experience.
• Experience purchasing library collection materials and using the Alma library service platform or vendor platforms.
• At least two years of experience in a role requiring excellent customer service skills.

Culture & Benefits

• Career development, coaching, continuing education, and professional training opportunities.
• Work-life balance and a staff community focused on involvement and engagement.
• Employment within a university recognized for research activity, leadership, service, and innovation.

Hiring process

• Submit a resume and cover letter with the application.