Practice Assistant (Legal)

Location: Philadelphia, Pennsylvania; onsite at the Philadelphia office

Company

hirify.global is a large labor and employment law firm representing management in employment-related legal matters, with more than 1,100 attorneys across offices in the United States, Europe, Canada, and Mexico.

What you will do

• Prepare correspondence, memoranda, complex legal documents, revisions, redlines, and e-filing materials.
• Process incoming and outgoing mail, faxes, attachments, exhibits, and messenger services.
• Maintain attorney calendars, paper and electronic files, chronological records, and administrative files.
• Prepare attorney time entries, expense reimbursements, billing letters, and client billing materials.
• Support new matter intake, phone screening, client reception, meeting scheduling, conference room arrangements, travel planning, and expense reporting.
• Provide backup administrative support, mentor new office staff, and assist with software pilots when needed.

Requirements

• At least 2 years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents, and legal processes.
• Typing speed of at least 70 words per minute with strong proofreading, grammar, spelling, and punctuation skills.
• Proficiency with MS Office, document management, time entry, e-filing, and database software.
• Excellent written and verbal communication, organization, time management, and independent working skills.
• Regular and predictable attendance.

Culture & Benefits

• Team-oriented and collaborative work environment supporting multiple attorneys.
• Paid time off, paid sick leave, paid holidays, and paid parental leave.
• 401(k) matching and profit sharing.
• Health, life, dental, and vision insurance, plus HSA and FSA options.
• Tuition reimbursement and an employee assistance program.