Bilingual Document Control Specialist (Construction)

Location: Phoenix, AZ, United States

Company

hirify.global is a technology and engineering company supporting semiconductor, high-tech manufacturing, cleanroom, and mission-critical facility projects across the United States.

What you will do

• Collect, organize, maintain, and update project documents, records, trackers, and reports.
• Compile project data, cost information, invoices, procurement records, and supporting documentation.
• Maintain Excel spreadsheets, document logs, status trackers, and project reporting data.
• Track outstanding documents, deadlines, revisions, approvals, and required actions.
• Review documentation for completeness, accuracy, formatting, and supporting information.
• Coordinate with project managers, engineers, vendors, subcontractors, and internal teams to resolve documentation issues and support submissions, archiving, closeout, and turnover.

Requirements

• Bachelor’s degree in business administration, finance, accounting, engineering, construction management, project management, or a related field.
• Strong numerical aptitude, attention to detail, organizational skills, and ability to manage multiple deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Ability to accurately maintain project records, reports, spreadsheets, trackers, and supporting documentation.
• Strong written and verbal communication skills in both English and Mandarin Chinese are required.
• Ability to coordinate effectively with project teams, engineers, management, vendors, and other stakeholders.

Nice to have

• Experience in document control, project administration, data coordination, finance or accounting support, project controls, or construction administration.
• Experience preparing Excel-based reports, cost trackers, document logs, or project-status reports.
• Familiarity with construction, engineering, semiconductor, manufacturing, or project-based environments.
• Experience with invoices, purchase records, budgets, cost data, or procurement records.
• Familiarity with SharePoint, Smartsheet, Procore, Autodesk Construction Cloud, Bluebeam, or similar systems.

Culture & Benefits

• Medical, dental, vision, and life insurance benefits fully paid for the employee.
• Paid time off.
• 401(k) plan.
• Fast-paced project environment supporting major semiconductor and industrial projects.