Senior Administrative Assistant, Office of Research Education

Location: Oak Ridge, TN, USA; consistent on-site attendance required

Company

hirify.global is a U.S. Department of Energy national laboratory focused on scientific discoveries and technical breakthroughs in energy and national security.

What you will do

• Provide dedicated administrative and project support to the Director of the Office of Research Education.
• Manage the Director’s inbox, calendar, meetings, visitor access, room reservations, travel, and related documentation.
• Coordinate ORE events end to end, including communications, timelines, risk mitigation, and logistics.
• Plan, coordinate, and execute complex projects aligned with the Director’s objectives.
• Maintain filing systems and databases, support timesheet and payroll approvals, and create requisitions and purchase orders.
• Handle confidential matters, receive visitors professionally, and provide operational summaries for decision-making.

Requirements

• High school diploma with 7–10 years of relevant experience, or an associate degree with 5–7 years of relevant experience.
• Strong communication skills and the ability to interact effectively with research staff and laboratory management.
• Intermediate Microsoft Excel skills and working knowledge of SAP or comparable financial software.
• Ability to work independently and monitor projects and tasks through completion.
• Ability to obtain and maintain an HSPD-12 PIV badge and pass a Federal Tier 1 background investigation.
• Visa sponsorship is not available.

Nice to have

• Experience supporting laboratory directors, senior leaders, engineers, and scientists.
• Knowledge of financial budgeting, tracking, and forecasting.
• Advanced Excel and SAP query skills.
• Project management training or certification.
• Ability to learn Power BI and RESolution effectively.

Culture & Benefits

• Work aligned with the values of Impact, Integrity, Teamwork, Safety, and Service.
• Medical, prescription, dental, vision, life insurance, disability, and employee assistance plans.
• 401(k), contributory pension, flexible spending and health savings accounts.
• Generous vacation and holidays, parental leave, wellness programs, and flexible work hours.
• Educational assistance, relocation assistance, employee discounts, and on-site fitness, banking, and cafeteria facilities.