Legal Operations Coordinator

Location: Chicago, Illinois, USA; hybrid position. The first 90 days require five days per week onsite, with onsite attendance tapering as relevant capabilities are demonstrated.

Salary: $61,400 base pay.

Company

hirify.global develops and supplies construction, mining, forklift, industrial, and forestry technologies, equipment, and services.

What you will do

• Log, assign, and track legal service-of-process matters, assignments, cases, projects, and high-volume asbestos claims.
• Manage legal records, shared inboxes, signatures, document filing, and data across CLM, SharePoint, databases, and spreadsheets.
• Administer accident reports, inspections, discovery follow-up, insurance notices, claims data, and reporting records.
• Process legal invoices, vendor setup, supporting documentation, payments, billing records, budgets, forecasts, and accruals.
• Coordinate meetings, travel, expenses, correspondence, mail, files, and other department administration.
• Support expatriate onboarding, relocation vendors, tax advisors, payroll allowances, visa and immigration documentation, payments, deadlines, and Chicago-based events.

Requirements

• Five years of experience in database management, invoice processing, and litigation support.
• Experience managing high-volume data, invoices, claims, and administrative workflows across multiple systems and spreadsheets.
• Proficiency with Microsoft Office 365, particularly Excel; familiarity with SAP and Ariba.
• Strong organization, time management, prioritization, reconciliation, and follow-up skills.
• Familiarity with legal terminology, documentation, processes, and case management.
• Ability to handle confidential, sensitive, and privileged information with discretion.

Culture & Benefits

• Medical, dental, vision, HSA, and wellness benefits.
• 401(k) and employee savings programs.
• Vacation, designated holidays, disability benefits, and life insurance.
• Employee and family assistance programs.
• Employee learning and development programs.
• Diverse and inclusive work environment focused on collaboration and sustainable development.