Repairs Program Administrator (Aerospace & Defense)

Location: Onsite in Buffalo, New York, United States

Salary: $65,000–$90,000 annually

Company

hirify.global develops and supports aerospace, defense, and other highly regulated technical systems.

What you will do

• Prepare proposals and quotations for repair, overhaul, and inspection activities based on returned customer assets.
• Coordinate customer authorizations, pricing updates, scope changes, and purchase order reviews.
• Manage repair job orders, sales orders, program documentation, records, logs, and status reports.
• Coordinate manufacturing, engineering, quality, logistics, and other functions to support timely execution.
• Coordinate shipping, certifications, export documentation, and source-controlled hardware requirements, including overseas shipments.
• Monitor program performance, resolve issues, communicate status and risks to customers, and support repair pricing and execution plans.

Requirements

• Bachelor’s degree in business administration, supply chain management, project management, engineering, or a related discipline.
• At least 3 years of experience in program administration, project coordination, contracts management, production control, order management, customer service, or a related field.
• Experience with ERP and order management systems; SAP, MBS, CCRF, or similar systems are preferred.
• Strong organizational, communication, problem-solving, prioritization, and attention-to-detail skills.
• Ability to coordinate cross-functional activities and work independently with minimal supervision.
• Ability to travel up to 5% and access U.S. export-controlled information.

Nice to have

• Experience in aerospace, defense, military, or other highly regulated industries.
• Knowledge of FAR, DFARS, federal procurement procedures, and government contracting requirements.
• Experience with repair, overhaul, sustainment, aftermarket, or depot maintenance programs.
• Knowledge of export compliance, intellectual property rights, and international customer support.

Culture & Benefits

• Performance-oriented, respectful, and collaborative work environment.
• Compensation package with bonus opportunities and matching 401(k).
• Paid time off, paid holidays, parental leave, and relocation assistance.
• Medical, dental, vision, life, disability, EAP, FSA, and HSA benefits.
• Tuition assistance, mentorship, coaching, and leadership development programs.