Executive Administrative Assistant

Location: Hybrid role based in Titusville, New Jersey, United States

Salary: $63,000–$101,430 per year

Company

Johnson & Johnson MedTech develops healthcare solutions and Innovative Medicine treatments focused on preventing, treating, and curing complex diseases.

What you will do

• Manage complex calendars, priorities, domestic and international travel, itineraries, and expense reporting for multiple Vice President-level leaders.
• Plan and execute leadership meetings, town halls, quarterly face-to-face sessions, off-site meetings, team-building activities, and other events.
• Coordinate onboarding, offboarding, interview scheduling, organizational charts, distribution lists, team channels, collaboration sites, supplies, and shipping.
• Maintain SharePoint, Microsoft Teams, Viva Engage, and related organizational content with appropriate access controls.
• Support purchase orders, contracts, vendors, invoices, and external meetings in line with company processes and compliance requirements.
• Safeguard confidential information, coordinate employee engagement activities, provide backup administrative coverage, and support special projects.

Requirements

• High school diploma or equivalent.
• At least 6 years of administrative, executive assistant, or related business support experience, including support for multiple senior leaders.
• Advanced skills in calendar management, Microsoft Outlook, travel coordination, expense reporting, meeting planning, and executive support.
• Strong proficiency with Microsoft 365 applications, including Teams and SharePoint.
• Excellent written and verbal communication, organization, attention to detail, discretion, responsiveness, and follow-through.
• Ability to collaborate across functions and time zones in a fast-paced global organization.

Nice to have

• Associate or bachelor’s degree in business administration, communications, human resources, operations, or a related field.
• Experience in pharmaceutical, healthcare, manufacturing, supply chain, technical operations, or another regulated global matrix organization.
• Experience with executive town halls, leadership meetings, large-scale events, Workday, purchase-order processes, vendor coordination, and enterprise collaboration platforms.

Culture & Benefits

• Inclusive work environment guided by the company’s Credo.
• Overtime-eligible position.
• Retirement pension and 401(k) savings plans, subject to plan terms.
• Vacation, sick time, holidays, personal and family time, parental leave, bereavement leave, caregiver leave, volunteer leave, and military spouse time-off benefits.
• Inclusive interview process with accommodation support for applicants with disabilities.