Executive Assistant

Location: Bethesda, Maryland office

Annual pay range: $70,470.00–$114,400.00

Company

Total Wine & More is a retail company operating stores and supporting corporate business functions.

What you will do

• Manage the CFO’s complex calendar, travel arrangements, meeting logistics, prioritization, and conflict resolution.
• Prepare agendas, presentations, executive materials, and documentation for leadership and board-related meetings.
• Coordinate department meetings, track action items and deadlines, and manage stakeholder follow-up.
• Support Town Halls, leadership communications, team engagement activities, and special projects.
• Manage expenses, documents, itineraries, reservations, onboarding, offboarding, and internal communications.
• Handle sensitive financial, legal, and organizational information with discretion.

Requirements

• Bachelor’s degree and 5+ years of experience supporting senior executives, preferably in Finance, Legal, or corporate leadership.
• Exceptional organization, prioritization, attention to detail, judgment, follow-through, and problem-solving skills.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and collaboration tools, including Outlook, PowerPoint, Teams, Word, and Excel.
• Ability to work independently and collaborate effectively with executives, assistants, and cross-functional stakeholders.
• Ability to work from the Bethesda, Maryland office.

Nice to have

• Experience supporting executive meetings, leadership communications, and board-related materials.

Culture & Benefits

• Paid time off and paid parental leave.
• Medical, prescription, dental, and vision plans.
• 401(k), HSA, FSA, and pre-tax commuter benefits.
• Disability, life, critical illness, accident, pet, home, and auto insurance options.
• Store discounts, college tuition assistance, career development, product training, and consumer classes.