Executive Administrative Assistant (Administrative & TQP Support)

Location: Primarily onsite at the Nevada Support Facility in North Las Vegas, Nevada, with potential work at the Nevada National Security Site in Mercury, Nevada. Full-time, Monday–Friday, 40 hours per week, with availability required during 09:00–15:00 core hours. Supports authorized conferences, assessments, and meetings in person or remotely.

Company

hirify.global is a management and operations consulting firm delivering risk management, compliance, business process, IT effectiveness, engineering, environmental, sustainability, and human capital services to public and private-sector clients.

What you will do

• Provide executive-level administrative support to the Office of the Manager and assistant-manager organizations.
• Manage complex calendars, appointments, meetings, conference rooms, telephone coverage, reminders, and executive workflows.
• Draft, format, revise, proofread, print, and route technical and nontechnical correspondence, reports, spreadsheets, and presentations.
• Prepare meeting agendas, capture minutes, track actions, compile status packages, and coordinate in-person or remote events.
• Coordinate domestic and foreign travel reservations, authorizations, and vouchers, and support timekeeping reviews.
• Maintain physical and electronic records, correspondence and action systems, FOIA logs, request correspondence, and data-entry records.

Requirements

• At least 5 years of executive or administrative support experience, including complex scheduling, confidential work, and interaction with senior leadership.
• Strong writing, grammar, proofreading, document formatting, meeting logistics, travel processing, correspondence tracking, and records-control skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Access, Teams, SharePoint, and Adobe Acrobat.
• DOE L security clearance required; DOE Q clearance may be required depending on organizational support.
• Bachelor’s degree in business administration, communications, or a related field preferred; equivalent relevant experience may be accepted.
• Federal, DOE/NNSA, nuclear-security, or other regulated-environment experience is preferred.

Nice to have

• CAP or comparable administrative credential.
• Experience supporting nuclear energy or security-sector clients.
• Proficiency with Visio and data analytics tools.

Culture & Benefits

• Health, dental, and vision insurance options with pre-tax benefits.
• 401(k) retirement savings plan with company matching.
• Vacation, sick leave, paid time off, and company and government holidays.
• Flexible Spending Account, supplemental life insurance, and short- and long-term disability insurance.
• Work in a mission-critical federal environment with provided office space, equipment, networks, supplies, and necessary access.