Office Coordinator (Retail)

Location: Dallas, Texas, with a home base in Coppell, DFW

Company

Bed Bath & Beyond is a retail company developing retail applications and technologies including augmented reality, blockchain, and machine learning.

What you will do

• Manage executive calendars, scheduling conflicts, meeting logistics, briefings, reminders, and follow-ups.
• Book domestic and international flights, hotels, ground transportation, and detailed travel itineraries.
• Handle travel disruptions, loyalty programs, preferred vendors, travel policies, and visa, passport, and documentation logistics.
• Prepare expense reports, track travel spending, coordinate reimbursements with Finance, and maintain audit-ready records.
• Draft correspondence, organize confidential digital files, prepare materials, and support special projects.
• Operate the front desk by welcoming visitors, managing calls, inboxes, badges, security check-in, mail, packages, and conference rooms.

Requirements

• 2+ years of experience in an executive assistant, coordinator, or administrative role; internships and fast-paced service jobs are considered.
• Experience managing calendars and booking travel.
• Proficiency with Microsoft 365, including Outlook, Teams, Word, and Excel.
• Clear written and verbal communication, strong attention to detail, sound judgment, adaptability, and discretion with confidential information.
• Ability to communicate with employees, executives, vendors, and travel partners outside standard business hours when needed.
• High school diploma required; ability to perform in-person office and front-desk duties is required.

Nice to have

• Experience with Concur or similar expense-management tools.
• Experience reconciling expenses or managing a budget.
• Experience planning multi-leg travel.

Culture & Benefits

• Inclusive workplace focused on understanding, acceptance, respect, and individuality.
• Exposure to executive decision-making and opportunities to grow into operations, project management, or executive leadership support.
• Fast-paced environment with varied responsibilities and encouragement to take initiative.
• 401(k) with a 6% match.
• Flexible schedules, tuition reimbursement, leadership development, mentorship, and employee resource groups.