Scheduling Coordinator III (Healthcare)

Location: Lowell General Hospital, 295 Varnum Avenue, Lowell, Massachusetts, United States. Onsite office role, 40 hours per week, Monday–Friday, 9:00 a.m.–5:30 p.m.; no weekend or holiday call.

Salary: $21.53–$26.91 per hour.

Company

hirify.global is an integrated academic and community health system providing connected healthcare across Massachusetts through hospitals, home care services, and a clinically integrated physician network.

What you will do

• Coordinate surgical cases and appointments, including same-day and next-day add-on procedures.
• Work with surgeons, support staff, vendors, anesthesia, hospital departments, and operating-room personnel to schedule procedures according to established guidelines.
• Confirm patient schedules, procedures, vendors, equipment requests, and supplies for upcoming cases.
• Distribute operating-room schedules to management, staff, and vendors.
• Maintain external vendor scheduling applications and assist with EHR use and digitization of surgical materials.
• Support communication between clinical and surgical departments, affiliated services, and private practices, while reporting and following up on hardware or software issues.

Requirements

• High school diploma or equivalent.
• At least two years of administrative experience.
• High proficiency with Microsoft Office, including Excel, Access, and PowerPoint, and experience with multiple database software products.
• Strong organizational, verbal and written communication, interpersonal, prioritization, and deadline-management skills.
• Ability to manage changing expectations and collaborate effectively with staff, managers, providers, and clinical departments.
• Ability to work in a normal office setting with frequent sitting, occasional standing and walking, lifting 5–10 pounds, and regular computer use.

Nice to have

• Five years of administrative experience in a healthcare setting.

Culture & Benefits

• Competitive salary and benefits beginning on the first day.
• 403(b) retirement plan with company match.
• Tuition reimbursement and career growth opportunities.
• Free on-campus parking.
• Guaranteed hours and a set weekday schedule.
• Work in a community hospital recognized for nursing excellence through its fourth Magnet designation in March 2025.