10 часов назад
Executive Assistant to C-Suite
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant to C-Suite (Entertainment Administration): Supporting three senior executives by managing complex calendars, spreadsheets, communications, documentation, and executive travel with an accent on multi-time-zone scheduling, confidential information handling, and operational coordination. Focus on balancing competing priorities, tracking action items and business development data, and preventing scheduling bottlenecks across a virtual entertainment studio.
Location: Mount Dora, Florida, United States; full-time work available in-house or remotely.
Company
is an entertainment studio focused on animation projects and a collaborative, growth-oriented creative environment.
What you will do
- Manage complex calendars and scheduling requests for the CEO, Chief of Original Content, and Business Development Executive.
- Coordinate communication among executives, department managers, staff, clients, and external industry partners.
- Build and maintain spreadsheets, tracking databases, operational logs, and executive action-item systems.
- Prepare meeting agendas, take detailed notes, transcribe action items, and maintain accurate information flow.
- Organize studio documentation across cloud storage and knowledge management platforms.
- Research and book executive travel, including transportation, lodging, dining, and event logistics.
Requirements
- High school diploma required; an Associate or Bachelor's degree is preferred.
- At least three years of experience as an executive assistant or in a high-level administrative role, preferably supporting multiple managers or C-suite executives.
- Advanced spreadsheet skills, including formulas, data organization, tracking systems, and visual presentation.
- Exceptional calendar management, organizational, time-management, communication, problem-solving, and interpersonal skills.
- Ability to process and track large volumes of information, work independently, handle confidential data discreetly, and anticipate scheduling issues.
- Fluency in English with strong written and verbal communication skills.
Nice to have
- Experience in animation, video game, VFX, or entertainment media industries.
- Experience with Google Workspace, Slack, Productive, Confluence, or similar tools.
Culture & Benefits
- Welcoming, fun-loving studio environment focused on collaboration and professional growth.
- Opportunities to learn, contribute to notable creative projects, and advance within the studio.
- Option to work in-house or remotely.
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