Executive Administrative Assistant

TL;DR

Executive Administrative Assistant: Provides comprehensive administrative support to senior/executive leadership, managing schedules, travel, and expenses, and coordinating meetings. Focus on meticulous calendar management, proactive problem-solving, and ensuring smooth operational support for executives, including CEO or President.

Location: This is a hybrid role, working a minimum of 3 days onsite per week in our Toronto office.

Company

hirify.global is a leader in AI-powered travel and expense solutions, modernizing finance operations for businesses globally.

What you will do

• Provide administrative support directly to designated senior or executive leadership.
• Proactively and meticulously manage executive schedules and calendars.
• Coordinate and manage meetings, conferences, and occasional travel arrangements.
• Develop and maintain files related to meetings, business documents, and contacts.
• Collect receipts, travel records, and manage corporate expense reporting using hirify.global software.
• Use independent judgment and discretion to manage all incoming/outgoing correspondences.

Requirements

• Degree/Diploma in Business Administration or a related field.
• 5+ years of experience supporting an executive in an administrative capacity.
• Previous experience directly supporting a CEO or Company President.
• Proficient in Microsoft Office Suite.
• Excellent organizational and communication skills, both oral and written.
• Ability to work autonomously and collaboratively with multiple departments.

Nice to have

• Experience in a technology/software industry.

Culture & Benefits

• A company with momentum, serving over 12 million users across 120 countries.
• Work alongside bright minds in finance, tech, and AI to solve real-world challenges.
• A culture that empowers with competitive pay and flexible work options.
• An inclusive and collaborative environment that supports your success.
• Your work drives efficiency, innovation, and smarter financial decision-making for businesses.