Administrative Lead at Family Office

Administrative Lead at Family Office
 
 We are Assisteca Agency – we specialise in hiring Executive and Personal Assistants for founders, investors, and leadership teams - especially in tech and fast-growth sectors. Right now, we are looking for an Admin Lead at Family Office. This is not a classic EA or PA job; it is a managerial leadership role supporting the Founder of several tech- and education-focused startups.
 
 The Founder works across continents and maintains an active family life; your mission is to keep both streams running smoothly.
 
 💡 You will:
- Lead two to three Executive Assistants and coordinate fifteen-plus household and support staff (drivers, chefs, housekeepers, tutors, security).
- Own every administrative touchpoint for the principal and his family: calendars, complex travel, events, estates, and personal projects.
- Partner closely with the Chief of Staff to bring structure, clarity, and speed to a fast-moving environment.

🖍️ Key Responsibilities

Team Leadership: hire, train, mentor and performance-manage EAs and support staff; set SOPs, KPIs and feedback loops.

Executive Support: manage schedule, calendar; run the founder’s agenda, priorities and information flow.

Family Operations: coordinate care and logistics for spouse, children, and extended family. The wife has her own assistants.

Global Travel: plan multi-stop trips, urgent relocations, visas and entry protocols across several countries.

Crisis response: handle last-minute changes calmly, including nights, weekends and in-flight adjustments.

📥  Ideal Candidate Profile
- 5–7+ years of experience managing teams, building work processes from scratch, ideally with a background in the service industry with a service-oriented mindset.
- Extreme attention to detail and strong project execution skills.
- Ability to proactively anticipate needs without being asked or directed.
- High emotional intelligence, discretion, and cultural sensitivity.
- Exceptional verbal, written, and interpersonal communication skills with impeccable attention to detail.
- Ability to maintain strict confidentiality, discretion, and professionalism in all interactions.
- Willingness to relocate to Bremen, Bodrum or Sofia.
- Willingness to travel and work on a 24/7 schedule.
- Valid passport with the ability to travel frequently is required.
- Fluent English, extra languages are a plus.

📍 Working Conditions
- Official employment in Germany, Turkey, or Bulgaria, depending on your relocation choice.
- Relocation support.
- Occasional business travel to countries including Singapore, Germany, Turkey, Italy, Switzerland, Serbia, and Bulgaria.
- 3–6 month probation period; long-term role with potential for internal promotion.
 
Ready to turn chaos into choreography for a global tech founder? You can apply via the link – Показать контакты or send your CV to our recruiter Daria – skripal_hr@assisteca.com
 
Referral bonus: We’ll pay USD 1,000 if we hire your recommended candidate and they successfully pass the probation period. Send your recommended candidates to info@assisteca.com